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 Windows OS Hub / Exchange / Send from Alias (SMTP Proxy Address) in Exchange Online (Microsoft 365)

April 6, 2023 ExchangeMicrosoft 365PowerShell

Send from Alias (SMTP Proxy Address) in Exchange Online (Microsoft 365)

An Exchange mailbox can be assigned a number of additional SMTP addresses, which are known as proxy addresses (aliases). These addresses allow the user to receive e-mails that are sent to different SMTP addresses. Exchange uses the user’s primary SMTP address when sending e-mail. Exchange Online (Microsoft 365) introduces the ability to send e-mails from an additional SMTP address (alias), assigned to a user’s mailbox.

Previously in Exchange, you could use the Send As feature as a workaround when you needed to send mail on behalf of another user’s, group’s, or shared mailbox’s SMTP address.

Sending on behalf of aliases is disabled in Exchange Online by default. To enable it:

  1. Connect to Exchange Online using the EXOv2 PowerShell module:
    Connect-ExchangeOnline
  2. Verify whether your Microsoft 365 tenant allows sending on behalf of aliases: Get-OrganizationConfig| ft SendFromAliasEnabledGet-OrganizationConfig SendFromAliasEnabled
  3. In this example SendFromAliasEnabled = False. To enable sending using proxy addresses: Set-OrganizationConfig -SendFromAliasEnabled $True
    You can also enable this option from the Exchange Admin Center -> Settings -> Mail flow -> Turn on sending from aliases.Enable sending emails as an alias in Microsoft 365
  4. Now you can use Outlook or Outlook for Web to send e-mails from users’ alternate SMTP addresses.

Add an additional SMTP alias to the user via EAC ( Mailboxes -> select the user -> Email addresses -> Manage Email Address types -> add an additional SMTP address) or using PowerShell:
Set-Mailbox max.wolff -EmailAddresses @{add="sysops_alias@woshub.com"}
Add a user's email alias in Microsoft 365

A list of all SMTP addresses assigned to a user mailbox can be displayed in this way:

Get-Mailbox max.wolff | fl EmailAddresses, PrimarySmtpAddress

get-mailbox show all email addresses

You can now send an e-mail from any of the additional SMTP addresses.

If you are using Outlook for Web, open your mailbox settings (Settings -> Mail -> Compose and reply). Find out the Addresses to send from section. Here you can check additional SMTP addresses that will be available in the From field when you send an e-mail from Outlook.

Check those of the assigned aliases that you want to use.

Select mailbox SMTP aliases to show in Outlook "From"

Create a new e-mail message and enable the Show From option. You can now choose which SMTP address you want to send the e-mail from.

show 'From' filed in Oultook

Click on the From field, select the SMTP address from the list, and send an e-mail.

select mailbox alias to send fro,

When you trace a message in the Exchange Online logs, it will be displayed with an alias address in the Sender field.

You can use plus addressing in Exchange Online for receiving e-mail delivery, but not for sending.

The Send on behalf of aliases feature only works for mailboxes in Exchange Online and is not available for on-premises Exchange Server.

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